Privacy Policy

1. Introduction

Groove Quantum B.V. (“Groove Quantum”, “we”, “us”, or “our”) is committed to protecting the personal data of individuals who visit our website, contact us, or engage with our services. This Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and applicable Dutch data protection law.

Data Controller:
Groove Quantum B.V.
Science Park 400
1098 XH Amsterdam
Netherlands
Email: info@groovequantum.org

2. Personal Data We Collect

We collect personal data only when you actively provide it to us or when it is automatically generated through your use of our website. The categories of personal data we may collect include:

• Contact information: name, email address, company name, job title, and message content when you submit our contact or demo request form.
• Usage data: IP address, browser type, operating system, pages visited, and session duration, collected automatically when you browse our website.
• Cookie data: information collected through cookies and similar tracking technologies as described in our Cookie Policy.
• Communication records: records of correspondence when you contact us by email or phone.

3. Legal Basis for Processing

We process your personal data on the following legal bases under Article 6 GDPR:

• Consent (Art. 6(1)(a)): where you have given explicit consent, for example when accepting non-essential cookies or subscribing to updates.
• Contract performance (Art. 6(1)(b)): where processing is necessary to fulfil a contract or to take steps at your request before entering a contract.
• Legitimate interests (Art. 6(1)(f)): for website security, fraud prevention, and analytics to improve our services, where such interests are not overridden by your fundamental rights.
• Legal obligation (Art. 6(1)(c)): where processing is required to comply with applicable law.

4. How We Use Your Personal Data

We use the personal data we collect for the following purposes:

• To respond to enquiries and demo requests submitted through our website.
• To operate, maintain, and improve our website and services.
• To analyse website usage and performance through privacy-respecting analytics.
• To comply with legal obligations and protect our legal rights.
• To communicate with you about Groove Quantum news, research publications, and events, where you have provided consent.

5. Data Retention

We retain personal data only as long as necessary for the purposes for which it was collected, or as required by law. Contact enquiry data is retained for up to 3 years from the date of last contact. Usage and analytics data is retained for a maximum of 26 months. Consent records are retained for the duration of the consent plus 3 years.

6. Data Sharing and Transfers

We do not sell, rent, or trade your personal data to third parties. We may share personal data with trusted service providers acting as data processors on our behalf, including hosting providers, analytics platforms, and email communication tools. All processors are contractually bound to handle your data in accordance with GDPR.

Where personal data is transferred outside the European Economic Area (EEA), we ensure adequate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.

7. Your Rights Under GDPR

As a data subject under the GDPR, you have the following rights:

• Right of access (Art. 15): You may request a copy of the personal data we hold about you.
• Right to rectification (Art. 16): You may request correction of inaccurate or incomplete personal data.
• Right to erasure (Art. 17): You may request deletion of your personal data where we no longer have a lawful basis for processing it.
• Right to restriction (Art. 18): You may request that we limit the processing of your personal data in certain circumstances.
• Right to data portability (Art. 20): You may request your personal data in a structured, machine-readable format.
• Right to object (Art. 21): You may object to processing based on legitimate interests or for direct marketing purposes.
• Right to withdraw consent (Art. 7(3)): Where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, please contact us at info@groovequantum.org. We will respond within 30 days.

8. Complaints

If you believe we have processed your personal data unlawfully, you have the right to lodge a complaint with the Dutch data protection authority, the Autoriteit Persoonsgegevens (AP), at www.autoriteitpersoonsgegevens.nl. We encourage you to contact us first so we can address your concern directly.

9. Website Security

We implement appropriate technical and organisational security measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access. Our website uses TLS encryption for data transmission.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we make material changes, we will update the “Last updated” date at the top of this page. We encourage you to review this page periodically.

11. Contact Us

For any questions about this Privacy Policy or our data practices, please contact us:

Groove Quantum B.V.
Science Park 400, 1098 XH Amsterdam, Netherlands
Email: info@groovequantum.org